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Brightly Assetic Framework Overview

The Brightly Assetic Framework is a skeleton of proven industry practices that will help organizations accelerate implementations, by focusing on outcome requirements that support informed decision making across the organization.

 

The Brightly Assetic Framework is a solid foundation for each organization that can be used as a base after which an organization can focus on the next grow phase. Based on the required outcomes, reports are available supporting the decision making by showing the required information. To guarantee that all information is accurate, business processes are in place to guarantee that the correct information will be captured at the right time.

 

The processes are supported in Assetic Cloud using workflows that forces an user to enter the correct information before moving to the next stage in the process. The available information is based on industry specific data and complies with industry standards, e.g. ISO, WASA, TEFMA, etc. This will allow an organization to benchmark between industry peers.

 

The Brightly Assetic Framework is based on a top-down approach to guarantee that predominately information will be captured that support informed decision making rather than a bottom-up approach where information will be captured irrespective if this contributed to the organizational informed decision making.

 

1. Overview

The Brightly Assetic Framework has been compiled by Assetic and is based on years of successful asset management implementations by asset management experts. The goal of the framework is to deliver a proven concept that supports consultants and partners to perform a successful and high quality implementation of the Assetic product(s). The outcome of the implementation is a solid foundation that allows an organization to make informed decisions across their organization regarding the life cycle of their asset portfolio.

1.1. Objective

The framework document is devised to concisely record the requirements of the Brightly Assetic Framework across a set of requirement dimensions. The framework is to be used as a reference during design and realization, to ensure that the implementation remains aligned with the initial intent of the program/project. Furthermore, during the completion of the realization and deploy activities, the framework will be assessed in order to compile the compliance register, which articulates how the framework has met the stated requirements, and with appropriate mitigation actions for requirements that could not be fulfilled. The framework document is devised to concisely record the requirements of the Brightly Assetic Framework across a set of mandatory criteria. The framework is to be used as a reference from the design stage through to realization, to ensure that the implementation remains aligned with the initial intent of the program/project. Furthermore, during the completion of the realization and deploy activities stages, the framework will be assessed in order to compile the compliance register, which articulates how the framework has met the stated outcomes, including appropriate mitigation strategies for those requirements that could not be fulfilled.

1.2. Audience

The Brightly Assetic Framework is intended for all Assetic personnel and partners to ensure consistency and understanding of detailed requirements across the Assetic process framework, system, business and IT dimensions. 

 

2. Introduction

The Brightly Assetic Framework is a structured library of proven industry practices that will help organizations accelerate their implementations by focusing on outcome requirements that support informed decision making across the organization.

 

The Brightly Assetic Framework is an essential underpinning for each organization that can be used as a basis from which an organization can focus on their next growth phase.

 

The Brightly Assetic Framework is focused on 4 individual layers as highlighted in the pyramid below. Based on the required outcomes, reports are available supporting the decision making by showing the required information. To guarantee that all information is accurate, business processes are in place to ensure that the correct information will be captured at the right time. The processes are supported in Assetic using workflows that force an user to enter the correct information before moving to the next stage in the process. 

 

The available information is based on industry specific data and complies with industry standards such as ISO, WASSA, TEFMA, etc. This will allow an organization to benchmark between industry peers. The Brightly Assetic Framework is based on a top-down approach to guarantee that predominantly information will be captured that support informed decision making. A bottom-up approach, where information will be captured irrespective if this contributed to the organizational informed decision making.

 

CASE STUDY

In Queensland, Australia, water and sewerage service providers need to report approx. 200 indicators to the state government every year. These indicators represent the performance of the organization and are benchmarked against other water and sewerage service providers in this state. The collection of the required data is a time consuming exercise for many service providers as information is captured across different systems or manually in spreadsheets.

 

Assetic assessed the state government requirements (OUTCOMES) and came up with a group of standard indicators, related to asset management. That standard has been designed to be generated in Assetic (REPORTS). The information required for this group of indicators will be captured at the right time in the business process that is supported by the system workflow (BUSINESS PROCESSES), e.g. Failure-Cause-Remedy (FCR) reporting at work order completion level against the affected asset (ASSET INFORMATION).

 

3. Business Process Mapping

This section of the Brightly Assetic Framework describes the outcome of process mapping between organizational business processes and the Assetic Process Framework. The Assetic Process Framework contains 4 levels of details, whereby Level 1 shows a high level overview and Level 4 a detail overview based on roles and responsibilities.

 

The Assetic Process Framework is based on industry proven practices, as they have proven there capability across multiple industries. The Assetic Process Framework describes different processes that contain a list of activities that must be carried out in a certain sequence to meet the required outcomes. Each process makes clear what must happen in everyday practice and who is responsible for certain activities.

 

Level 1: Global Asset Management Overview


Level 1 highlights the different systems and data inputs that are involved in managing the asset portfolio of an organization. This overview should not be used as an IT landscape as it will only indicate which system are communicating, the data sent across, and where the master data will captured. Systems can be GIS, Finance, SCADA/PLC, CRM, etc.



 

Level 2: Assetic Process Framework


Level 2 shows Assetic including the individual Asset Management modules and the interconnection between these modules. It shows where the primary data is captured and stored, after which this data can be used across the other Asset Management modules.



 

Level 3: Business Process


Level 3 shows for each individual module as set in level 2 the relationship between each individual level 4 sub-process.



 

Level 4: Business Process sub-process


Level 4 is the lowest level of the process framework and displays the detail steps of each individual sub-process. This level is closest related to the system work flows and captures the vertical process flows based on the level 3 business process as well as the horizontal process relationship between the different modules as described in level 2. Level 4 processes are based on 'swim lanes' that represent the different roles in an organization including the responsibilities. The roles and responsibilities are related to the system workflow and are managed using system security.

3.1 Process Overview

Level 1 - Global Asset Management Overview

The Assetic platform shares information with other systems using webserver (API) technology. The above diagram highlights some typical systems that integrate with Assetic however there is no limitation to the number of integrations. The level 1 process overview indicates all systems that are used for managing an organisations asset portfolio, not the total IT landscape.

 

The following systems are common systems that are integrated with Assetic:

 

Enterprise Solution System: These are systems that supply financial, purchase, inventory, resource and contract information. In some occasions a customer may decide to use the company Enterprise Resource Planning system (ERP) or Enterprise Asset Management system (EAM), to manage their work. Some examples of ERP or EAM that are used in combination with Assetic are: TechnologyOne, SAP, Maximo, Infor, etc.



 

Geographic Information System: Assetic includes integration capabilities with all major GIS systems. The GIS information is integrated inside Assetic Cloud to display, for example, work orders or assets using a map view. Integration between GIS and Assetic Cloud allows data traffic between both systems. Examples of GIS Software are MapInfo, ESRI, IntraMaps, etc.



 

Third Party Solutions: Third party solutions (TPS) deliver specific information to Assetic to support asset decision-making or trigger actions in the system. TPS can be condition monitoring, CCTV inspections, PLC/SCADA information, etc. The inputs of the TPS can generate work orders to pro-actively respond and avoid asset break downs. A PLC system can indicate that the oil pressure is too low, after which Assetic will generate a work order to send out a technician to check the oil pressure and avoid damage or breakdown.

Level 2 - Asset Management Process Blocks

Level 2 of the Assetic process framework highlights the cohesion of the different sub-processes. Within Assetic solutions we distinguish 6 sub-processes:

 

1.1.1  Asset Register

Capture all asset related information, grouped by functionality. Use pre-defined templates per asset category based on industry requirements. The asset register is the single point of truth for all asset data and will integrate seamlessly with all other sub-processes in the Assetic framework.

 

1.1.2 Operational maintenance

The process of raising a work request through to completion of work, including all process steps in between. Operational maintenance is the execution of maintenance and/or improvements on company assets to guarantee the asset lifespan.

 

1.1.3 Tactical maintenance

Manage asset management programs with defined work plans to mitigate failures and to ensure a reliable output of the assets over their lifespan.

 

1.1.4 Assessments

Manage asset assessment projects to capture the asset condition information to determine the current status of your asset portfolio.

 

1.1.5 Accounting

Capture the financial details of an asset to track depreciation on the asset including the current fair value of the asset. Alterations to the financial asset details can be made when condition of an asset changes.

Manage asset, CAPEX and OPEX transactions according the users authorization levels.

 

1.1.6 Predictor

Predict the asset life cycle based on different treatments, budgets, and scenarios. Different models of varying complexity can be created from high-level overviews to intricately detailed models from very large datasets. Comparison of different models to make informed decisions.